Vision & Mission

Examination Branch Department

Vision

Excellence in Assessment, Integrity in Process.

Mission

To ensure a secured automated exam system that upholds the integrity and efficiency of the examination process.
To provide accurate examinations with timely and reliable results.
To promote outcome-based education that strengthens curriculum quality and compliance.

Dr.Anitha Thomas

Controller of Examinations

Department of Microbiology

verification@sfc.ac.in

Sr.Dorine Mendonca

Additional Controller of Examinations

Department of Commerce

Overview

St. Francis College for Women is an Autonomous College under Osmania University. Autonomy provides the College the right to frame its own syllabi and conduct its own internal and end semester examinations. The Osmania University will confer the Degree with the name of the College.

The Examination Branch was established in the year 1988. The Branch, headed by the Principal in association with the Controller of Examinations, Additional Controller of Examinations, Examination Committee, Academic Admin, and Examination Branch Staff, ensures the smooth conduct of examination and evaluation processes.

The Branch has extensively evolved since its inception. The responsibilities of the Branch include:

Preparing and publishing the examination calendar
Planning for conducting internal and end semester exams
Handling grievances related to malpractice and other exam-related issues
Timely publication of results and issuing degree certificates
Reviewing and analyzing results and forwarding reports to concerned departments
Conducting regular meetings to plan, execute, and scrutinize the exam process
Online verification of student documents
Orienting newly recruited faculty regarding examination processes

Constitution - Exam Committee

Exam Committee ▼

S.No	Name	Designation
1	Prof. Uma Joseph	Principal - Chief Controller of Exams
2	Dr. Sr. Sherly, E D	Vice Principal
3	Dr. Anitha Thomas	Controller of Examination
4	Sr. Dorine Mendonca	Addl. Controller of Examination
5	Dr. K Sirisha	UG Committee Member
6	Ms. Karuna	UG Committee Member
7	Dr. Ramanjana	UG Committee Member
8	Ms. Elisa	UG Committee Member
9	Ms. Patricia (PG)	PG Committee Member
10	Ms. Suzan Spurthi (PG)	PG Committee Member

Exam Branch ▼

S.No	Name	Designation
1	Mr. Vijay Kumar	Record Assistant
2	Ms. Natalia	Record Assistant
3	Ms. Maruthi Devi	Office Assistant
4	Ms. Maheshwari	Record Assistant
5	Ms. Veena V	Record Assistant
6	Ms. Vajramani	Office Assistant
7	Mr. Chamber Singh Munda	Office Assistant
8	Mr. Jason	Office Assistant
9	Mrs. Swetha	Office Assistant

Eligibility Criteria & Guidelines

Attendance

Attendance is marked every hour by the concerned faculty. A student is eligible to write the semester-end exam if she has 80% attendance in each subject (Theory and Practicals separately).
Those having 70–79.5% attendance will be allowed to write the semester-end exams on payment of a prescribed condonation fee.
Students having less than 70% attendance will not be allowed to write the semester end examination. And representation in this matter will not be entertained.
Attendance status can be checked on the student app. Message alerts regarding absence from college are sent to registered parent mobile numbers.

Minimum Passing Marks for UG/PG

40% marks in the Semester-end Examination
40% of marks in the Aggregate of Continuous Internal Assessment and Semester End Examination
There is no provision for an improvement exam.

Rules for Promotion

From Odd Semester to Even Semester: A student should have a minimum of 50% attendance in all subjects to be eligible for promotion to the next semester.

From One Academic Year to Another:

A student must earn a minimum of 25 credits (in academics) in one academic year to be eligible for promotion to the next year and 20 credits for PG.
For B.Voc (RM&IT) programmes, the student must earn a minimum of 30 credits to be eligible for promotion.
A student will be eligible for the award of a degree if she has passed in all the subjects and secured the minimum credits specified for the course over six semesters / four semesters of PG.

Maximum Time for Completion of Degree Program

UG degree programme has to be completed within 3 years from the date of admission. If the syllabus is revised, 2 more years are allowed for writing backlogs, with the old syllabus.
PG degree programme has to be completed within 2 years from the date of admission. If syllabus is revised, 2 more years are allowed for writing backlogs, with the old syllabus.

Evaluation Scheme

Continuous Internal Assessments and External End Semester Examinations are done as per the norms prescribed in Academic Regulations of concerned UG and PG programs offered by the College.

The evaluation system comprises two components: Continuous Assessments (40 marks) and Semester-end Examination (60 marks).
Continuous assessments include a written test (20 marks, 1-hour duration) conducted on scheduled dates as given in the Francisian Handbook. No retest is conducted except for those deputed by the college to participate in State/National sports events and NCC/NSS activities.
The remaining 20 marks of CIA are based on skill tests in the form of assignments, book reviews, seminars, group discussions, mini-projects, laboratory work, among others.
Semester-end examinations are conducted by the Examination Branch of the college. Paper setting and evaluation are done by external subject experts. Model papers are made available to the students.
Reporting to the examinations on time is important. A grace period of 30 minutes is allowed to enter the examination hall after which the doors are closed.

Credits	Continuous Internal Assessment (Marks)	Sem End Examination (Marks)	Duration (Hours)
UG Courses (3/4/5)	40	60	2
PG Courses (3/4/5)	40	60	2.5
Courses (Max 50 Marks)	20	30	1
Human Values & Professional Ethics	-	25	1

Practical Courses

Evaluation by Internal Examiners	Evaluation by External Examiners	Semester-End Examination
Semester I, III & V (UG)	Semester II, IV & VI (UG)	2 Hours for 50 Marks (UG)
Semester I & III (PG)	Semester II & IV (PG)	3 Hours for 50 Marks (PG)

Semester Backlog Examinations

UG & PG theory and practical backlog examinations are held in the even semester only.
Semester backlog examinations can be taken only three times for a subject under the same syllabus. Thereafter, the student must appear under the revised syllabus, if applicable.
Non-CBCS: To be awarded I/II division for an undergraduate programme, a student must pass all papers within the stipulated 6 semesters. The year and month of passing are indicated in the consolidated memo of marks. Students with backlogs will not be awarded any division.

Malpractice

A student is guilty of malpractice if found copying, attempting to copy, or possessing incriminating material.
Cases of malpractice are investigated by a committee comprising the Principal, Controller of Examinations, and the concerned Invigilator.
If found guilty during internal assessments, the student will receive zero marks in that paper. In case of malpractice during semester-end exams, all papers mentioned in the hall ticket stand cancelled.

No Internal / Continuous Assessment for Practical Courses (UG & PG)

Revaluation

Revaluation applies to all theory subjects except practicals and one-hour papers.
Notification for revaluation is released by the Examination Branch on the day of result declaration.
Applications for revaluation after the last date will not be entertained.
Answer scripts are evaluated by two examiners independently.
If the average marks differ by ≤10% from original marks, the original marks are retained.
If the difference exceeds 10%, the average of the revaluation marks replaces the original score, and revised results are declared.

Examination Related Links

1. Notification / Circular
Link
2. Examination Calendar
Link
3. Verification (WES Transcripts / Student Educational Verification for Employment)
Link
4. Graduation Day
Link
5. Graduation Day (Archive)
Link

Downloads

LoR Procedure

Download the LoR application form and email the filled-up LoR form along with the marks memo to the concerned lecturer who has agreed to write a LoR.
Faculty will email the LoR to the Exam Branch at verification@sfc.ac.in.
After due verification from the Exam Branch, the student will receive a mail from verification@sfc.ac.in.
A nominal fee will be collected for each LoR at the Exam Branch counter.
Contact your lecturer for his/her signature on the printed LoR.

Application Forms

Certificate Request Form Download
No Due Form Download
Application for Scribe Download
Student Request Form – Exam Branch Download
Student Grievance Form – Certificate Related Download
Student Grievance Form – Question Paper Related Download
Application Form for Photocopy of Answer Script Download
LoR Application Form Download

Credit / Grade Evaluation

Details of the award of grades under the Choice Based Credit System (CBCS) are provided below.

Grade Description Awarded for Courses

Letter Grade	Achievement Scale	Grade Points	Marks Obtained
O	OUTSTANDING	10	85–100
A+	EXCELLENT	9	75–84
A	VERY GOOD	8	65–74
B+	GOOD	7	55–64
B	ABOVE AVERAGE	6	50–54
C	AVERAGE	5	45–49
P	PASS	4	40–44
F	FAIL	0	<40
AB	ABSENT	0	-

Grade Description Awarded for Program

Letter Grade	Achievement Scale	CGPA
O	OUTSTANDING	10
A+	EXCELLENT	9–9.99
A	VERY GOOD	8–8.99
B+	GOOD	7–7.99
B	ABOVE AVERAGE	6–6.99
C	AVERAGE	5–5.99
P	PASS	4–4.99

Calculation of SGPA and CGPA

Credit Point is calculated as the product of Grade Points earned and the Credits assigned for a course.

Calculation of Percentage

Percentage of Marks = (CGPA + Conversion Factor) × 10
Conversion Factor = (% of Marks – CGPA × 10) / 10

Note

A student is entitled to acquire credits in a subject only on passing the course.
SGPA is calculated only for those passing in all courses.
Any discrepancy in the marks memorandum should be brought to the notice of the Examination Branch within 10 days from the date of issue. Please refer to the Download section for the form.

Grievances – Redressal

The Exam Grievance Committee is headed by the Principal. The Controller for Examination is the coordinator and conducts meetings every month to discuss exam-related issues of students. The committee consists of the Dean Academics, IQAC Coordinator, and senior faculty members. The Grievance Committee discusses and resolves issues as speedily as possible and mails the decision to the concerned students.

Exam Grievance Committee Members

S.No	Name	Designation
1	Prof. Uma Joseph	Principal
2	Dr. Sr. Sherly, E D	Vice Principal
3	Deans	-
4	Dr. Anitha Thomas	Controller of Examination
5	Dr. P Roselin	IQAC Coordinator
6	Dr. Kanchana	Asst. IQAC Coordinator
7	Student Advisors	-
8	Student Club President	-

Any grievance regarding exams can be addressed by downloading the Student Grievance Form – Question Paper Related from the Downloads section.
Submit the filled form along with the question paper at the Exam Branch Counter immediately after the exam.

Note: Any grievance regarding question papers will not be addressed by any Faculty or Exam Committee during the Examination.

Best Practices & Green Practices

Best Practices

Implementation of secured exam automation system.
Scheduling a student-friendly exam timetable.
Online revaluation and photocopy of answer scripts facility.
Facilities for differently-abled students to write their exams.
Orientation for newly recruited faculty about examination processes conducted systematically.
All grade reports updated in the National Academic Depository (NAD), enabling students to access their records via Academic Bank of Credits (ABC) accounts.

Green Practices

As a green initiative, a paper shredder is used to destroy confidential documents.
Collaboration with ITC Limited for recycling old answer scripts and procuring fresh white sheets in return.
All exam-related notices are sent online, reducing paper usage.
Onscreen valuation helps reduce paper usage and facilitates quick recycling of answer scripts.

Capacity Building Program

“Coming together is a beginning, keeping together is progress, and working together is success.” – Henry Ford

The Examination Branch Department organized a Capacity Building Program that featured an engaging Outbound and Zumba session for the Administrative Office Staff, IQAC Office Assistant, Examination Branch Members, and IT Team. The sessions were facilitated by Ms. Mini Fernandes, Assistant Professor from the Department of Biotechnology, and Mr. Alexi Chrislin, Gym Instructor and Zumba Trainer. The program was coordinated by Dr. Anitha Thomas, Controller of Examinations, and Sr. Dorine Prameela, Additional Controller of Examinations.

The sessions fostered a spirit of teamwork, energy, and rejuvenation, emphasizing the importance of collaboration and well-being in the workplace.

Graduation Ceremony

Graduation Day is one of the most prestigious events at St. Francis College for Women, Hyderabad, marking the successful culmination of the academic journey of our undergraduate and postgraduate students. It is a day of pride and celebration, reflecting the college’s commitment to academic excellence, holistic development, and the empowerment of women.
The ceremony begins with an invocation and a solemn academic procession, creating an atmosphere of dignity and inspiration. The Principal, along with distinguished guests and dignitaries, addresses the gathering, sharing words of encouragement and vision for the future.
The highlight of the event is the formal awarding of degrees to the graduates — a moment cherished by students and faculty alike. Exceptional achievers are also recognized for their academic distinction.
Graduation Day is not only a celebration of academic milestones but also a moment of reflection and new beginnings. As our graduates step out into the world, they carry with them the Franciscan spirit of integrity, service, and excellence, ready to make a meaningful impact in society.

Guidelines (SCRIBE, NCC, NSS & SPORTS)

Guidelines for Benchmark Disability (SCRIBE)

Guidelines for conducting written examinations for Students with Benchmark Disability (RPWD Act 2016) as per the O.M. No.3402/2015-DD-III dated 29.8.2018 of Ministry of Social Justice & Empowerment, Department of Empowerment of Persons with Disabilities.

Students with benchmark disability should submit the Appendix I form (available at the Exam branch counter) and Disability Certificate from Govt. 15 days prior to the Continuous Internal Assessment.
Visually Challenged students should arrange for the scribe by filling Appendix II (Application for Scribe) available under the Download Section.
The educational qualification of the scribe should be that of an intermediate level and not higher.
Extra time of 15 minutes for 1-hour exam and 30 minutes for 2-hour exam will be given.
Students with disabilities (Hearing/Speech Impairment) are exempted from second language examination.
Pass percentage for such students is reduced to 30% of maximum marks.
Examination fee is waived for students with benchmark disabilities.

Guidelines for NCC, NSS & Sports Students

Continuous Internal Assessment:

NCC, NSS & Sports students representing college in National Level events must write CIA-1 (20 Marks).
If assessment is missed on the scheduled date, a re-exam will be conducted.
NCC students participating in RD Parade & international sport students are exempted from CIA. Proportionate marks from the external exam will be awarded.

End Semester Examination:

Registration for End Semester Examination is compulsory for NCC, NSS & Sports students.
RD Parade & international sports students representing college can write the end semester exam later, which will be considered as regular Examination (ONLY ONCE).
Students missing the rescheduled Examination must apply for Supplementary.

Contact

Dr. Anitha Thomas, Controller of Examinations

Landline No: 040-23403200 ext 105

Exam Branch General Enquiry

Landline No: 040-23409946, 040-23403200 ext 107

Email: verification@sfc.ac.in